WebEx Integration to Outlook enables you to easily schedule, start, or join WebEx meetings using Microsoft Outlook. If you have not installed WebEx Productivity Tools, see After installation, the WebEx toolbar appears in the Outlook Ribbon.
This guide seems more about setting up webex through outlook webex plugin. I want to know what parameters we need to configure in webex meeting server & Exchange Server? If you have done integration of webex with outlook. Jan 31, 2019 - Schedule, edit, or cancel meetings from Microsoft Outlook Mac. The Webex integration to Outlook does not support all the recurrence options.
With Integration to Outlook, you can invite attendees using any of your Outlook address lists. After you send a meeting invitation, the meeting automatically appears on your Outlook calendar.
Attendees do not need to use Outlook integration to join the meeting. Specifying Account Settings 1. On the Outlook Ribbon, Click Schedule Meeting, the select Account Settings. Your WebEx account information was automatically configured during productivity tools installation. Verify your WebEx site URL and user name b. Enter your password c. Check your settings for Meet Now, Scheduled Meetings, Preferences and Tools 3.
When finished, click Apply, then click OK. Scheduling a WebEx Meeting 1. Click Schedule Meeting in the Outlook Ribbon. Enter the meeting information as you normally would. Click Add WebEx Meeting, then select Add WebEx Meeting. Enter a meeting password or use the automatically generated password. Click OK when you have finished scheduling and modifying settings.
Click Send when finished. After clicking Send, the body of the email will automatically generate a link for the participants to click on to join the meeting, a meeting number, and a toll free number for participants to join through the phone. To Start a Scheduled Meeting If you have scheduled a WebEx meeting from Microsoft Outlook, you can start it in any of the following ways: 1. Open the appointment on your Outlook calendar, then click the meeting link.
Click Schedule Meeting in the Outlook Ribbon, select My WebEx, locate the meeting, then click Start. Click Schedule Meeting in the Outlook Ribbon, choose Start a Scheduled Meeting, select the meeting, then click Start. To Cancel a Scheduled Meeting 1. Open your Outlook calendar, then double-click the appointment. Click the Cancel WebEx Meeting. The button changes to Add WebEx Meeting after canceling.
Click Send Update. Attendees who received an invitation to the meeting will be notified that the WebEx portion of the meeting has been cancelled. Note: This cancels only the WebEx portion of the meeting. It does not delete the actual meeting from your Outlook calendar.
Changing a Recurring WebEx Meeting You can change an occurrence of a recurring meeting form your Outlook calendar to: Change the date and time o The new date and time must be after the previous meeting in the series, and before the next meeting in the series Invite or remove attendees Remove WebEx form a meeting series that includes WebEx Note: You cannot add WebEx to a meeting in a series that does not already include WebEx To change an occurrence of a recurring meeting 1. Locate the meeting you want to change on your Outlook calendar 2.
Double-click the meeting occurrence. Select Open this occurrence, then click OK. Make the necessary changes, then click Send Update. Attendees are notified of the change.
Starting an Instant WebEx Meeting 1. Click Meet Now in the Outlook Ribbon. Your personal room is launched. See Personal Room KB article to more information about personal rooms.
To specify options for instant meetings 1. Click Schedule Meeting in the Outlook Ribbon, then select Account Settings.
Click Meet Now Settings. Make any necessary changes, then click OK. The updated settings will be used the next time you start an instant meeting. Links to related guidelines: If you have any questions or require assistance, please contact the IT@UC Service Desk at (513)556-4357 or via email at.
Schedule, edit, or cancel meetings from Microsoft Outlook Mac. The advantages of using Outlook Desktop for scheduling a meeting versus scheduling at the website- uwmadison.webex.com, is Outlook is integrated with the UW Madison directory. Currently Webex Meetings scheduling is not integrated (yet) with Outlook Web Access. Open Outlook Desktop application Webex Meetings desktop application when installed on the MAC will place one buttons on your menu bar (provided when or after you did the installation, Outlook was closed for at least 20 minutes). If you don't see Cisco Webex, expand your window view and look to the far right corner.
In this example we wish to schedule a Meeting in the future, select Schedule Meeting. Enter information in: To: You may enter and send anyone a meeting invitation to join your meeting who has an email address! Subject: Select Date and time. If you wish to have a meeting that meets every Monday of the week -for example, select the icon Recurrence. Next- You can type any message you want to your attendees but type above the line that says -' Do not delete or change any of the following text.'
When you send the message Webex will populate the lower part of the email message with the Join Meeting information, below your text, thus completing the 'Meeting Invitation'. If you type below this 'Do not delete or change'.
The meeting will not have the meeting information it needs. You can Select Send However, let's look at some variables you can change before sending. Click on Change Settings Designating an Alternate Host A meeting cannot begin unless a host starts the meeting.
If for some reason the host cannot start the meeting then the meeting cannot take place for anyone (participants). It may be advantageous to designate an alternate host. This can be done where it says Alternate Host under Change Settings.
Only a UW Madison Webex Meetings account holder can be selected as an alternate host. They will receive an email saying they have been selected as an alternate host. If you do not see the name you wish to select under Change Settings, Resource tab, then you have not entered their primary email in the TO field when starting the message. Close out of Change Settings and go back to the To: field and enter their primary email from UW Madison. Not displaying the phone number on the meeting invitation Another options is to not display the phone number when sending out the meeting invitation. Select Change Settings, then select the drop down for Audio Connection.
The phone number is NOT TOLL FREE. By selecting USE VoIP ONLY, the phone number will not be displayed and no phone dial in will be enabled for that Webex Meeting.
Select Webex Audio and select Use VoIP only Making a change in attendees or the date/time If you need to add or delete attendees from a Webex Scheduled meeting already sent. You can do this in several ways. Two ways will be mentioned here: From your calendar find the meeting and open up the meeting.
Add or delete the attendees and click Send. It will then ask you to send to ALL attendees or just the ones you added or deleted.
Making changes to the date and time can be accomplished the same way you made changes in the attendees. This change will be send to ALL attendees.
You can also go to your sent mailbox and find the meeting invitation there and make changes. You can schedule Webex meetings or appointments using the Webex Meetings integration to Microsoft Outlook. Please be aware of the following:. Not all the features available for scheduling meetings on your Webex site are available in Webex Meeting tool integrated with Outlook. This includes some of the recurrence patterns, for more info see. The Webex integration to Outlook does not support all the recurrence options that are available in Microsoft Outlook.
In any meeting invitations that you send from Microsoft Outlook, the meeting's start time appears in the time zone that is set on your computer, and may not match the time zone preferences you have set on your Webex site.